Effective Date: 8th May 2025

1. Introduction

Hills Run Club (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

2. Who We Are

Hills Run Club is a local running community based in the Hills District of Sydney, Australia. Our website is intended to provide event updates, manage club communications, and facilitate community engagement.

Contact Details:

Email: [email protected]

Website: https://hillsrunclub.com

3. What Information We Collect

We may collect the following personal information when you interact with our website or services:

• Name

• Email address

• Suburb/postcode

• IP address and browser information (via analytics)

• Feedback or messages submitted via our forms

We do not knowingly collect information from children under 13 years of age.

4. How We Collect Information

We collect information directly from you when you:

• Fill out a registration or contact form

• Subscribe to updates or newsletters

• Interact with our website (e.g. via cookies and analytics)

We may also use third-party services like Google Analytics to understand website traffic and usage.

5. Why We Collect Your Data

We collect your personal information for the following purposes:

• To respond to enquiries

• To send you updates about events and club news

• To improve our website and services

• To keep records of attendance and interest

• To ensure safety and engagement of our members

6. Legal Basis for Processing

We collect and use your personal data:

• With your consent

• As part of our legitimate interests (e.g. running events, managing memberships)

• To comply with applicable Australian laws

7. Marketing and Communications

We may send you occasional emails about upcoming runs or community events. You may opt out at any time by clicking “unsubscribe” in our emails or by contacting us directly.

8. Sharing Your Information

We will never sell or rent your data.

We may share personal information:

• With service providers who help us operate our website (e.g. email marketing platforms)

• If required by law or to prevent harm

All third-party services we use are subject to strict privacy obligations.

9. Cookies and Analytics

We use cookies to improve your experience and collect anonymous usage data. You can adjust your browser settings to refuse cookies if you prefer.

10. Data Security

We take reasonable steps to protect your personal data, including the use of SSL encryption and secure data storage. However, no system is 100% secure, so we cannot guarantee absolute security.

11. Your Rights

You have the right to:

• Access your personal data

• Correct or update your information

• Withdraw consent

• Lodge a complaint with the Office of the Australian Information Commissioner (OAIC)

To exercise any of these rights, please contact us at [email protected].

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and your continued use of the site indicates your acceptance of the revised terms.